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Development & Grants Coordinator

Download the full position description here.

Positions Status: Part-time 0.8 FTE, Fixed term 24 months, renewable by mutual agreement

Responsible To: Head of Development & Engagement (and Executive Director or Artistic Director & CEO when required)

Location: The position is based at ACCA with some offsite and after-hours work required for special events 

POSITION PURPOSE

The Development & Grants Coordinator supports ACCA’s funding and philanthropy objectives, with a focus on the coordination and preparation of grant proposals and detailed reporting to trusts, foundations and government.

This role ensures accurate evaluation, reporting and compliance processes, supporting positive and professional relationships with philanthropic and government funders. It also provides operational support to the Development & Engagement team.

Working within ACCA’s Development & Engagement team, the role reports to the Head of Development & Engagement and works closely with colleagues across Development, Marketing, Education and Curatorial.

DUTIES AND RESPONSIBILITIES

In consultation with the Head of Development & Engagement:

1. Grants and Reporting Coordination 

  • Coordinate the preparation of government, trust and foundation submissions, assembling materials and preparing structured first drafts in collaboration with curatorial, education and executive teams 
  • Coordinate reporting processes for ACCA’s annual report, as well as for exhibitions, grants and government funding, ensuring compliance with funding agreements and timely submission to partners
  • Manage ACCA’s grants calendar, including all application, acquittal and reporting deadlines
  • Support evaluation and data collection frameworks in collaboration with relevant team members, ensuring accurate reporting on the impact of ACCA’s activities
  • Maintain accurate funder records, reporting data and documentation in Salesforce and shared systems
  • Assist with the collation of engagement and analytics data to support grant, government and foundation reporting requirements
  • Support the identification and tracking of funding opportunities aligned with ACCA’s forward program, as directed
  • Contribute to reports for Board and Development Committees when required and attend and contribute to Development Committee meetings and Development team meetings

2. Development Systems and Administration 

  • Maintain accurate development records in Salesforce and support pipeline tracking 
  • Coordinate donor acknowledgements and maintain benefit tracking processes 
  • Manage the Development inbox, escalating enquiries where appropriate 
  • Assist in the delivery of fundraising initiatives and campaigns through administrative and systems support 
  • Maintain shared Development documents, timelines and internal tracking systems 
  • Support meeting preparation and basic documentation for the Development team 
  • Provide light administrative support to Executive where required 

3. Event Support

  • Provide administrative support for supporter and partner events as required, including assisting with guest list preparation and basic collateral collation
  • Represent ACCA at events with key grants and funding stakeholders as required, and cultivate good relationships with relevant grants and funding personnel

4. Marketing Support

  • Provide administrative support for marketing activity as required, including assisting with basic content formatting and uploads 

5. Other Duties 

  • Perform other duties as directed by ACCA Executive and Head of Development & Engagement
  • Attend after-hours events as required 

REPORTING RELATIONSHIPS

  • Reports directly to the Head of Development & Engagement
  • Works within the Development & Engagement Team and closely with ACCA staff across departments, primarily Development, Education, Curatorial, Marketing and Executive

KEY RELATIONSHIPS

Internal: Artistic Director & CEO, Executive Director, Head of Development & Engagement, Development & Marketing Manager, Publicist, Designer, Executive Director, Education Manager, Visitor Experience Manager, Curators

External: ACCA Board members, particularly members of the Development Committee, Government agencies, philanthropic community, arts community, corporate partners, special interest groups, members of the general public

OCCUPATIONAL HEALTH & SAFETY

The role must ensure familiarity and comply with all Occupational Health and Safety requirements and Safety standards and processes as set out in all relevant policies, procedures, legislation and Acts and participate in meetings, training and other health and safety activities, as required.

TERMS AND CONDITIONS OF EMPLOYMENT

  • This is a part-time position, FTE 0.8, on a fixed term 24-month contract (renewable by mutual agreement)
  • The position is based at ACCA with some occasional offsite work required 
  • Flexible working hours will be required around after-hours events
  • This package includes annual and personal/carer’s leave in accordance with the National Employment Standards in the Fair Work Act 2009 (Cth), plus up to three days non-statutory company holiday over Christmas/New Year 
  • Appointment will be conditional upon a three-month probationary period 

Base Compensation: 75,000 at pro rata of 0.8 FTE = $60,000

Superannuation pro rata (currently 12%): $7,200

Total Salary Package:  $67,200 per annum

SELECTION CRITERIA

Qualifications and Experience

  • Excellent written communication skills with demonstrated experience preparing grant proposals, budgets and acquittal reports
  • Experience working with funding agreements, reporting frameworks and compliance requirements
  • Experience preparing structured reports and formal documentation to a high standard of clarity and accuracy
  • Strong digital competency, including Microsoft Office and CRM systems such as Salesforce, with experience maintaining accurate records and data integrity
  • Demonstrated ability to plan, prioritise and work efficiently to deadlines
  • Demonstrated ability to work collaboratively and support positive relationships with funders and stakeholders
  • Sound knowledge of philanthropic networks, funding bodies and frameworks in the visual arts sector preferred
  • Relevant qualifications and/or demonstrated experience in arts management, development, philanthropy, communications or a related field

Personal Attributes

  • Highly organised and detail oriented, with the ability to manage multiple deadlines and maintain accuracy under pressure
  • Calm and methodical approach to problem solving, with the ability to work confidently within structured reporting and compliance environments
  • Professional, discreet and reliable, particularly when handling confidential information
  • Collaborative and proactive, with a willingness to contribute positively within a small team environment
  • Genuine enthusiasm for contemporary art and alignment with ACCA’s mission and values

ACCA is an inclusive employer that values diverse perspectives and lived experiences. We are committed to providing a positive, flexible and supportive workplace and to embracing access and inclusion initiatives across the organisation.

We strongly encourage applications from Aboriginal and Torres Strait Islander people, people with a disability, people from LGBTQIA+ communities and people from culturally diverse communities. 

ACCA is committed to providing reasonable adjustments for individuals with disability throughout the recruitment process. Please advise us if you have support or access requirements at any stage of this recruitment process.

APPLICATIONS

Applications close: 10pm, Tuesday 14 April

To submit your application: Please email one PDF document to Mark Hislop, Operations Manager via email to: mark.hislop@acca.melbourne

  • Response to the key selection criteria (three pages maximum) 
  • Your current curriculum vitae (two pages maximum)
  • Names and contact details for three referees, including at least two professional referees

ENQUIRIES

Enquiries about the role should be directed to: Laura De Neefe, Executive Director via email: laura.deneefe@acca.melbourne

Volunteer

ACCA’s 2025 volunteer application program is now closed.

To keep up to date on future opportunities in 2026, please subscribe to our e-news mailing list.

Internships

Internship positions for 2026 are currently filled.

ACCA has limited capacity to offer Internships. We aim to offer 1–2 curatorial internships per year either by application; in partnership with accredited academic programs and university placements; or when an individual’s area of study is closely aligned to a particular exhibition. We do not currently offer internships in other departments.

To keep up to date on future opportunities and to be the first to hear more on how to apply for these intakes, please subscribe to our mailing list.

Work Experience

Work experience positions for 2026 are currently filled.

ACCA offers two work experience placements each year for secondary students. Students gain understanding about all aspects of the organisation, while completing a self-directed project. Enquiries from prospective student applicants should be directed to education@acca.melbourne.